BIGHORN OUTBACK EXPLORERS CLUB
BYLAWS
ARTICLE I
GENERAL PROVISIONS
Section 1. The name of this club shall be the Bighorn Outback Explorers and is referred to herein as “the BOE”.
Section 2. The existence of the BOE shall be perpetual.
Section 3. The purpose of the BOE shall be as follows:
The BOE may engage in any lawful activity, subject to the following limitations:
Any activity reasonably related to the preservation and promotion of public access to off-roads & trails, to include four-wheeled vehicles UTV & ATV only, some of which may include organized recreational events in the state of Nevada. To educate & connect a community of outdoor enthusiasts & organizations for continual motorized access for current & future generations. Promotion and preservation of four-wheeled vehicle access may include but is not limited to the following activities: public trail maintenance and construction, trash removal, fund raising, public education, promotion of trail etiquette and responsible use, safety awareness, fun rides, family, and group activities.
Section 4. BOE is hereby established and organized pursuant to Nevada Revised Statutes Chapter 82 and is exclusively for charitable, educational purposes under Internal Revenue Code Title 26 Sec 501(c) (3) or corresponding section of any future federal tax code, including but not limited to: an educational and policy organization for the general public benefit.
Section 5. BOE’s principal office shall be located at 300 W Ward St, Beatty, NV, 89003, and all required records shall be maintained and made available for inspection on request.
ARTICLE II
BOARD OF DIRECTORS/OFFICERS
Section 1. Definition of Board of Directors/Officers shall be President, Vice President, Treasurer, Secretary and Trailmaster. Officers serve as the Board of Directors.
Section 2. The term of the first Board of Directors/Officers shall be three years each for President, Vice President and Treasurer, and two years for Secretary and Trailmaster. Thereafter the term of each Board member/Officer shall be two years.
Section 3. Term limits shall be two terms for each board member/officer.
Section 3. The President shall be the highest executive member and is charged with the duty of effective delegation of tasks and responsibilities necessary to carry out the business of the club. The President shall set the agenda for all meetings. The President is the head spokesperson of the club and is responsible for public relations. The President must act in the best interests of the members of the BOE and must establish policy that reflects the membership majority will. The President may not unilaterally elect to use the BOE resources, including human resources, to pursue any agenda that conflicts with the will of the membership majority.
Section 4. The Vice President shall be the second highest executive member, unless the President is incapacitated, or resigns, in which case the Vice President shall become President and shall assume the duties of the President until the end of the Presidential term and annual meeting whereas a new president will be elected. The Vice President shall preside over meetings and other matters when the President is unavailable. The Vice President shall assist the President in the execution of the business of the club. The Vice President shall oversee the operations of the club and shall report to the president the progress or deficiency in the execution of club business.
Section 5. The Treasurer shall be responsible for the financial affairs of the club, including tax matters. Checks are required to have dual signatures of any two Board of Directors/Officers assigned. For purchases of more than five hundred dollars ($500), expenditure authorization from the president is required, and electronic communication is acceptable. The Treasurer can approve purchases of less than fifty dollars ($50) with written electronic or oral communication with another officer. The Treasurer shall exercise ordinary care and discretion in dispersing of the funds of the BOE. The Treasurer, working with the Trailmaster, is encouraged to organize and execute fundraising activities, with the participation of membership. The Treasurer may appoint an assistant to learn the office of Treasurer, assist in the business of the Treasurer, and conduct fundraising activities. The Treasurer will attend regular meetings and will give a Treasurer’s report at each meeting, which shall include the BOE account balance and monthly disbursements.
Section 6. The Secretary shall take minutes at all regular meetings or may delegate the responsibility to take minutes of all regular meetings. The Secretary shall assist in the generation and distribution of published materials, including letters, promotion, etc. as well as mailing all items by postal service. The Secretary shall keep the membership roster, and generally assist in the business of the BOE.
Section 7. The Trailmaster shall be responsible for mapping trail systems, communicating trail additions and conditions to the membership, and generally working with the board to promote the club’s purpose. The Trailmaster will communicate with related organizations to ensure map routes are updated and interpreted. The Trailmaster is encouraged to work with the Treasurer to organize and execute fundraising activities.
ARTICLE III
ELECTION OF BOARD OF DIRECTORS/OFFICERS
Section 1. Board of Directors/Officers in good standing with BOE (i.e., Dues have been paid) shall serve a term of two years, January – December and shall be elected by a simple majority of members at the last meeting of the calendar year.
ARTICLE IV
BOARD MEMBER/OFFICER RESIGNATION AND VACANCY
Section 1. Resignation: A Board member/Officer may resign expressly or his or her resignation may be implied by his or her absence from three or more consecutive regular member meetings without providing notice of his/her absence and an intent to continue as a Board member/Officer, or by the manifestation of an intent to discontinue as a Board member/Officer, or as agreed upon by the remaining Board of Directors/Officers.
Section 2. Vacancies by Virtue of Resignation: The nomination of a member in good standing must be presented to the membership at a regular meeting and approved by a majority of the members present. The appointed successor shall fill the vacancy for the unexpired term.
ARTICLE V
MEMBERSHIP
Section 1. The BOE shall maintain a member’s ledger, which contains at a minimum, member names, places of residence, and contact information. The ledger may also contain member’s primary recreational activities, any useful specific skills they possess, occupation, or resources that the member may be willing to contribute to the BOE.
Section 2. An applicant becomes a member when their written application is approved by the membership at a regular meeting and pays their dues. The duration of membership shall be for one year. Membership period is identified as January 1 through December 31. New members joining after September 1 will have current remaining year membership fee waived and payment applied to the following membership period.
Section 3. All members must be 18 years of age or older.
Section 4. All members shall have the same rights and privileges, and shall have equal right to vote, unless these bylaws are amended to provide otherwise.
Section 5. Dues for a membership are twenty-five dollars ($25.00). A donation of two-hundred-fifty dollars ($250.00) or more entitles the applicant to lifetime membership.
Section 6. A member may be expelled for cause by a majority vote of the voting membership. Examples of cause may include inappropriate behaviors such as unsafe or intoxicated driving.
ARTICLE VI
COMMITTEES
Section 1. The President may establish committees to conduct business and execute the projects with authority to act on behalf of BOE approved by a majority vote of the Board of Directors.
ARTICLE VII
MEETINGS
Section 1. A minimum of four regular membership meetings will be held annually at a time and place convenient for the membership following Robert’s Rules of Order.
Section 2. Board of Directors/Officers shall meet a minimum of four times a year to discuss the business, strategies, and internal operations of the BOE.
Section 3. Meetings shall follow the published agenda items, including at a minimum: acceptance of previous Meeting Minutes, Financial Report, Membership Report, Old Business, New Business and Open Discussion. All club decisions, including financial policy or financial expenditures, shall be proposed by motion, seconded by a board member, and passed with a simple majority of the Board of Directors. For emergency expenditures the President shall convene a special committee meeting of no less than three Board of Directors/Officers for emergency expenditure authorization. Special committee meetings may be convened by electronic mail. Results of any emergency expenditures will be reported to the membership at the next general meeting.
ARTICLE VIII
AMMENDMENT
Section 1. These Bylaws may be amended by a majority vote of the membership present at an agendized meeting.
ARTICLE IX
ORGANIZATION
Section 1. This organization will not be organized or operated for the benefit of private interests, such as the creator or creators’ family, shareholder, other designated individuals, or persons controlled directly or indirectly by such private interest.
Section 2 No part of the net earnings of the corporation shall inure to the benefit of, or be distributable to its members, trustees, officers, or other private persons, except that the corporation shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article IX. No substantial part of the activities of the corporation shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the corporation shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of or in opposition to any candidate for public office. Notwithstanding any other provision of these articles, this corporation shall not, except to an insubstantial degree, engage in any activities or exercise any powers that are not in furtherance of the purposes of this corporation.
Section 3. The organization does indemnify any directors, officers, employees, incorporators, and members of the organization from any liability regarding the organization and the affairs of the organization, unless the person fraudulently and intentionally violated the law and/or maliciously conducted acts to damage and/or defraud the organization, or as otherwise provided under applicable Nevada
Section 4. Notwithstanding any of the above statements or purposes and powers, this organization shall not, except to an insubstantial degree, engage in any activities or exercise any powers that are not in furtherance of the specific purposes of this organization.
ARTICLE X
DISSOLUTION
Section 1 Upon the dissolution of the organization, after paying or making provisions for the payment of all the legal liabilities of the organization, assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose. Any such assets not so disposed of shall be disposed of by a court of competent jurisdiction of the county in which the principal office of the organization is then located, exclusively for such purposes or to such organization or organizations, as said court shall determine which are organized and operated exclusively for such purposes.
Amendment Date: October 2, 2022
Rusty Anderson, Incorporator/ Director
Dakota Dawson, Incorporator/Director
Gretchen Voeks, Incorporator/Director
Deborah Baker, Incorporator/Director
